4 Ways That Great School Leaders Facilitate Progress Monitoring

Just as a pilot uses their dashboard, a farmer measures rainwater, or a nurse checks vitals, data in MTSS is a tool meant to be used for more than determining final success or failure. Data is a helpful guide in real time. Progress monitoring data provides educators with the insight they need to adjust course throughout the year and make the best use of their valuable time and resources to support students. And, school leaders play a crucial role in guiding staff with data analysis.

Here are four things that great school leaders do to set up their teams for success with progress monitoring. 

#1) They Create a Positive Culture Around Data Conversations

The data is what it is, so approaching the conversation as a collaborative problem-solving process — rather than a time for blame and shame — is crucial to getting teams to do their best work. Great leaders model positive intent, assuming that everyone cares about student progress, and allow the data to inform the collective work. Where the data highlights problems, focus on solutions, and where the data highlights success, celebrate and use that momentum towards problem-solving in other areas. 

💡 Check Out This On-Demand Webinar → Creating a Culture of Continuous Improvement 

#2) They Establish a Structured Monitoring System

It’s not just about what data you collect, but what you DO with the data you collect. Effective data leaders have a structured plan for: 

• Who will review the data 
• When, where, and how the data will be reviewed
• What actions will result

Providing protocols and procedures for when to change, intensify, or exit interventions ensures clarity and consistency for staff, parents, and students. 

 💡 Additional Resource → MTSS Intervention Flowchart

#3) They Encourage Examination of Intervention Fidelity

Make it normal to have someone putting eyes on what's happening during intervention time. Maybe the intervention is happening, but there are missing components, or student behavior is a problem. Provide teachers with opportunities to observe one another as well. There are so many benefits to the feedback loop created when colleagues and leaders spend time observing instruction and looking for specific fidelity markers. Witnessing the intervention in real-time provides insights into the “why” of outcomes seen in the data and helps produce quality solutions during planning meetings.

💡 Read more about Fidelity Monitoring

💡 Watch This On-Demand Webinar → No Teacher An Island: De-Privatizing the Classroom

#4) They Prioritize Root Cause Analysis Over Immediate Tier Escalation

While there's an understandable urgency among educators to provide intense help, great leaders resist the urge to make tier escalation an automatic response. Great leaders look for trends in the data to see what is and isn’t working and why. Root cause analysis ensures the best possible intervention for all students. Although this approach takes time and skill up front, it will actually save time and sanity in the long run. Resources are not unlimited, and teachers need analysis that focuses on intensive help at just the point where it is needed.  

💡 Additional Resource → Blog: How to Know if an Intervention Plan is Successful

Lead Your Team to Intervention Success

When leaders create the conditions for collaboration around data analysis, teachers have the support and information they need to help each student reach their goals. They see the continuous improvement process in action, which builds collective efficacy and amplifies their efforts far beyond what any individual can do on their own. 

💡 Learn more from this webinar: The MTSS 6-Week Intervention Check-In

In this webinar, Britt Shurley and Larissa Napolitan have valuable insights for leaders working with their teams to assess the effectiveness of intervention goals and plan collaboratively. 

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